How Do I Notify A Contractor That I Did Not Choose For My Project?

You’ve done your due diligence deciphering multiple bids comparing them as apples to apples and now you made your decision. Next you call the awarded contractor to tell him the four words they want hear, “you’ve got the job”. But, what about the other contenders who didn’t get the job?  

Be sure to notify these contractors as soon as you know you will not be using them; it isn't fair for them to be left wondering when they will hear back or if they should hold open a schedule for your project, etc. You should notify everyone whom you contacted or received a bid from; they spent time to meet with you, prepared and submitted an estimate at no cost to you. In general, contractors are “big boys” that understand they will not get every job they bid, but they should not have to contact you to find out if a decision has been made. Email and regular mail is the least confrontational and easiest method, but phone calls are quite acceptable. It will be appreciated more than you’ll know.

Also keep in mind, you may need one of these contractors again in the future for another project or even help with the current if things go wrong, etc. Don't burn any bridges; and always be professional.